Who keeps my tenancy and title documents in order?

We do — that is exactly what this service is for. Africa Property Managers audits, drafts, files, and holds every instrument tied to your property: tenancy agreements, title deeds, ground rent receipts, permits, and statutory filings, kept current and indexed in one place. You get a single point of accountability and periodic status reports, with advance notice of every renewal and deadline, so nothing lapses while you are abroad or managing several assets at once.

Do you verify the land title before taking on a property?

Yes. Land title records are cross-referenced against the applicable land registry in Ghana or Togo before custody is accepted, so we are not holding a document whose standing we have not checked. We tell you honestly what the record shows — including where a title is incomplete or contested — rather than filing it away and hoping. An indenture in a folder is not the same as a clean, verifiable title, and we keep that distinction clear.

How is advance rent treated in a tenancy agreement in Ghana?

The Rent Act 1963 (Act 220) caps advance rent at six months, even though the market often asks for one to two years. We draft tenancy agreements to the law and tell you plainly where the law and common practice differ, so the agreement on your file is one you can actually enforce — not one that quietly works against you in a dispute.

Are property managers licensed to handle documentation in Ghana?

It is worth being accurate: the Real Estate Agency Act 2020 (Act 1047) licenses real-estate agents and brokers, not document custody or property management, so no firm can claim a "licensed property manager" badge for this. GREDA, similarly, is the developers' body, not a regulator of management. What matters is a real track record, verifiable custody, and an enforceable contract — which is what we hold ourselves to, since 1991.

Compliance & Documentation

Meticulous management of property compliance requirements and documentation — tenancy agreements, regulatory obligations, title records and ownership documentation kept current, complete and properly filed.

If you own property in Ghana or Togo and cannot personally watch the filing calendar, the question is simple: who keeps your tenancy and title documents in order? Africa Property Managers does — auditing, drafting, filing, and holding every instrument tied to your asset, so nothing lapses while you are abroad or stretched across several properties. Since 1991. Request a management proposal: +233 27 011 3728.

Who Keeps Your Tenancy and Title Documents in Order?

We do. One discreet relationship holds every document in good order, every deadline observed, and every regulatory obligation met without prompting — tenancy agreements, land titles, ground rent, and permits, current and indexed in a single managed record. For diaspora owners especially, that means a status report you can rely on instead of a folder you are quietly hoping is complete.

What is Compliance & Documentation Management?

Compliance and documentation management is the disciplined practice of maintaining every legal instrument, regulatory filing, and ownership record associated with a property in a state that is current, complete, and defensible. For the high-net-worth owner or diaspora investor, a single lapsed tenancy agreement or a misplaced land title can unravel years of careful accumulation. Africa Property Managers treats documentation not as a clerical afterthought but as the structural foundation on which ownership rights, tenancy relationships, and regulatory standing are built.

The service encompasses tenancy agreements drafted and renewed with precision, land title verification and custody, ground rent and local authority filing obligations, and the ongoing stewardship of ownership records that reflect the true legal position of each asset across Ghana and Togo. Clients who specify this service receive a single point of accountability — one discreet relationship that holds every document in good order, every deadline observed, and every regulatory obligation met without prompting.

When to Specify This Service

Compliance and documentation management is most consequential for owners who are not resident at their asset — diaspora investors holding property in Accra, Tema, Lomé, or secondary Ghanaian cities who cannot personally monitor filing calendars or liaise with local regulatory bodies. The risk of documentation drift is highest when ownership is remote, and the consequences — disputed titles, unenforceable tenancy agreements, regulatory penalties — are disproportionately severe.

The service is equally relevant to locally-based high-net-worth owners managing multiple assets simultaneously, where the volume of documentation creates genuine oversight risk. Residential portfolios, mixed-use holdings, and single premium residences all benefit from the same rigour: a managed record that is never allowed to fall out of currency.

Methodology — The Africa Property Managers Specialist Approach

Documentation Audit. A comprehensive review of all existing instruments associated with the property — title deeds, tenancy agreements, ground rent receipts, permits, and any prior correspondence with regulatory authorities — establishes the current legal baseline.
Gap Identification & Remediation Plan. Every lapsed, missing, or ambiguous document is catalogued. A prioritised remediation schedule is prepared, with actions assigned and timelines set against the applicable regulatory calendar in Ghana or Togo.
Agreement Drafting & Execution. Tenancy agreements, renewal instruments, and ancillary correspondence are prepared to reflect the client’s instruction, reviewed for enforceability, and executed through a managed process that captures all parties’ signatures and returns certified copies to the client’s file.
Regulatory Filing & Liaison. Ground rent payments, local authority declarations, and any statutory filings are submitted on schedule. The team maintains working relationships with the relevant land registries, municipal authorities, and statutory bodies across both jurisdictions.
Ongoing Custody & Reporting. All instruments are held in a structured, indexed record. Clients receive periodic documentation status reports, with advance notice of upcoming renewals or filing deadlines — so no obligation arrives as a surprise.

Documentation Standards & Custody Protocol

All tenancy agreements prepared and held in original executed form with certified duplicates
Land title records cross-referenced against the applicable land registry in Ghana or Togo before custody is accepted
Regulatory filing calendars maintained per jurisdiction, with deadline tracking independent of client reminder
Ownership documentation reviewed for completeness at each annual review cycle
Correspondence with statutory bodies filed chronologically and available to clients on request
Confidentiality of all ownership information maintained as a first-order obligation throughout

Outcomes & Client Assurance

Clients who engage Africa Property Managers for compliance and documentation management hold assets that are legally sound, administratively current, and ready for any transaction, dispute, or regulatory inquiry without delay or embarrassment. There are no scrambles for missing instruments when a lease renewal falls due, no gaps in title custody that create vulnerability at the moment of sale. The discipline of 35 years of practice in this region is reflected in documentation that simply holds — quietly, completely, and without exception.

Honest About the Law / Fees

We work to Ghana’s tenancy law, the Rent Act 1963 (Act 220) — including its six-month cap on advance rent, even where the market asks for one to two years; we draft to the law and tell you where law and practice differ
The Real Estate Agency Act 2020 (Act 1047) licenses agents and brokers, not document custody or property management — so we never claim a “licensed property manager” badge no firm can hold; GREDA is the developers’ body, not a regulator of management
A land title is verified against the registry before custody, in Ghana or Togo — an indenture in a folder is not a clean title, and we keep that distinction honest
Documentation work is quoted as its own line — never folded into a management percentage, a letting fee, or a sale commission; in Togo, where we also operate, fee practice (including the 8% agency cap) differs and we say so plainly
Established 1991 — accountability resting on a real record and an enforceable contract, not a badge

Refurbishment & Project Oversight — independent oversight of improvement works
Leasing & Tenant Relations — placing and managing the tenant on a proper footing
Property Acquisition Advisory — guidance from title verification onward
Diaspora Property Management — remote ownership oversight across Ghana and Togo